The 10 benefits of SharePoint Online
Working with Office 365 and SharePoint Online offers many advantages and smart solutions for your daily work. Curious about what these developments can mean for you? Read here about the benefits of using SharePoint Online with SharePoint consulting.
1. Easily manage external users
In a regular SharePoint environment there is no built-in method to share files with users outside the domain. This can be set up, but takes time and effort to realize and maintain. With SharePoint Online, it’s easier than ever to give access to external users with SharePoint consulting. Users can share sites, folders and individual documents with external users. All they need is a Microsoft Account linked to a business email address. It is also possible to generate so-called Guest Links, which give reading or editing rights without logging in.
2. No more need for Network Share with OneDrive for Business
OneDrive for Business is a simple cloud storage space for employees. Anyone who has user rights to a Personal Site -which was first called My Sites- can access OneDrive for Business. This gives users 1 TB of personal storage space. This storage space is separate from the total SharePoint Online space. OneDrive for Business gives employees a personal place to sync and share documents and collaborate with people inside and outside their organization. SharePoint administrators can regulate users’ OneDrive,
3. Always work with the most recent SharePoint version
In the past, Microsoft released a new version of SharePoint every 4-5 years, bringing a large amount of new functionalities to the market. With SharePoint Online and Office 365 there is a continuous release of new versions, improvements and new features. So you always work with the latest version that contains the latest developments, without extra installation or costs. Updates are always announced via the Office 365 Admin portal and are first implemented in SharePoint Online before they become available for local environments.
4. Access your email and documents anywhere
With Office 365 and SharePoint Online you are no longer tied to a device or network. Do you want to work from home, but have you forgotten your work laptop? No problem, just log in via Outlook Web Access and get instant access to all your emails or use SharePoint online to view important documents for your Skype for Business meeting. Or are you on the road and don’t have full internet access?
5. Upscaling and downscaling is simple
In Office 365 you only pay for what you need and only when you need it. You can add and remove users with the monthly subscription. That way you never pay for unused licenses. A new user is added or removed with a few clicks on the button in the Admin portal. The same applies to the storage space within Office 365: you only pay for what you need and in no time you can buy more data space if desired. Buying new servers or hard drives has become unnecessary.
6. Reliable solution
Save money with SharePoint Online! Of course, it is essential that a business environment is always available and works properly. Achieving this with the local version of SharePoint often requires a significant investment in the form of hardware and IT professionals. SharePoint Online, on the other hand, is more reliable and has more uptime than you can reasonably achieve with a local environment and requires less investment. If you have an issue – which rarely occurs -, you can create a Support Ticket via the Office 365 portal with SharePoint consulting. You will generally receive an answer within one working day.
7. Convert CAPEX to OPEX
By making the move to SharePoint Online, you can turn unpredictable investments into predictable usage costs.
8. Good Security
Still unsure about how safe it is to move data to the Cloud? Microsoft has made security a top priority at SharePoint Online. For example, they do not reveal the location of their data centers and use multiple layers of physical security. They work with biometric security, motion sensors, continuous video surveillance and armed security at the data centers, among other things. Microsoft uses BitLocker encryption and secures data traffic with SSL over HTTP.
Information Rights Management options allow you to make further encryptions and regulate access to sensitive data. Naturally, Microsoft has a very extensive backup system of many layers in its data centers. This way you always have control over access.
9. No more maintenance required
In general, IT departments have more than enough work. Switching to SharePoint Online frees up hours that would normally have to be spent every week on maintaining and improving the local SharePoint environment with SharePoint consulting. This time can then be used to work on other projects that help the company move forward; everyone happy.
10. Use Office directly in the browser
With Office Online you have access to almost all functionalities of your desktop Office products, but in your browser. Open and edit documents from SharePoint or Outlook, view previews or search for your desired documents and much more. You can do advanced collaboration with enhanced co-authoring capabilities.